- R K Nagar, Chennai, 600028
HRWorks – A quality HR software on the cloud
Hinote Systems Private Ltd (Hinote) presents HRWorks, a web enabled HR software in India for HR processes, for a pay-per-employee fee. Users can login to HRWorks from remote locations on the internet, configure HRWorks to their requirements, and manage their HR processes on an ongoing basis.
The key advantages of the subscription model over the traditional software-purchase model are as follows.
1. No implementation risk:
By any measure, the failure rate in implementation of business software is high. Organizations pay significant sums of money for both license fee and implementation, and run the risk of the software not meeting user requirements.
In case of HRWorks, which is fully pre-built, customers can do a thorough evaluation and satisfy themselves that our best HR software in India is indeed the right software for their organization before they make any payment.
There is no implementation risk, since customers, after initial evaluation, can get going within a matter of days by configuring HRWorks.
2. No maintenance effort:
Customers need not worry about version upgrades or technology obsolescence since we take the responsibility for the same. Whenever there are statutory changes with regard to deductions such as income tax, we will make the required changes to our HR software in India and make available to our customers a revised version.
3. Low cost of process administration:
HRWorks is delivered with the aim of lowering the cost of process administration.
Software cost: Users of HRWorks need only a web browser to access our HR software in India. There is no requirement for any expensive software for payroll application, database or application servers. The fee that customers pay us is a small fraction of the cost they will be incurring if they were to build or buy equivalent software products.
Hardware cost: Users can access our HR software in India using low cost, low-end personal computers with just internet connection. There is no requirement for expensive hardware servers that will be required if customers were to create or buy, and manage software in-house.
Personnel cost: Customers need not recruit expensive Information Technology specialists since the software is maintained at our end. Business users can manage HRWorks, without any help from technology specialists.
As the best HR software in India, HRWorks is designed to meet the changing needs of businesses across India. Whether you are a small startup or a large enterprise, our scalable solution adapts to your needs, streamlines your HR processes and helps in enhancing the efficiency of HR processes.
Key features of HRWorks
1. Employee information repository
- Facility to store a variety of information (current and past) such as grade, designation, status, dependants, education, past experience, reporting managers and contact information of employees.
- Specification of information such as holidays and work week.
- Individual employee logins for employees to view their personal and official information.
- Employees can submit investment declarations online whenever they wish in our employee self service portal.
- Facility to download password protected payslips, tax workings, and view leave information by employees.
- Transmission of welcome mails containing login information, to new employees, by a click of a button.
- Employee self-service for auto re-generation of password.
2. Employee Onboarding and Offboarding
- Specification of tasks (issuance of appointment letter, online submission of resignation, HR approvals, allocation and collection of assets, etc.).
- Recording of employee feedback post exit interview.
- Generation and transmission of relieving letters.
- Integration of our HR software in India with payroll for final settlement.
3. Payroll
The payroll software in India allows you to configure a variety of complex business rules that govern heads of pay, deductions and payroll runs in your organization. The key features are as follows.
- Creation of heads of pay and deductions based on business rules that include:
- calculation rules such as a flat amount or based on formulae
- different calculation and payout frequencies
- rounding off rules
- loss of pay rules
- whether or not to display on payslip
- specification of the payment mode at the employee level
- Definition of deductions with start and end dates for the payroll engine of HRWorks to run a limited period deduction for employees in your organization.
- Automatic calculation of pay arrears, by simply specifying past dates.
- Bulk upload of pay data, pay adjustments in case of loss of pay etc., by way of an intuitive Microsoft Excel template generated by our HR software in India.
- Payroll run for the whole organization by click of a button.
- No blackout periods for claims processing and tax declaration submission, prior to payroll runs.
- Facility to run and re-run payroll (as many times as required) in case of any changes required to be made.
- Mass e-mailing of payslips to all the employees in your organization by click of a button.
- Facility to see the complete history of an employee’s compensation changes through the period of employment with the help of our HR software in India.
- Facility to record any ad hoc payments to employees.
- Definition of different modes of payment and generation of bank advice with all the amounts filled in, for bank credit.
- Definition of different employee statuses such as employed, resigned, relieved etc. and the facility to specify business rules regarding payroll processing and final settlement processing for each of the statuses.
- Facility to specify notice period (in the event of resignation or termination of an employee) in months or days for our HR software in India to automatically calculate the notice pay recovery or payment amounts during final settlement.
- Facility to enter future dated changes without waiting for them to become effective.
- Generation of MIS reports such as pay sheets and bank advice by click of a button.
- Facility to enter and record comments during claims and tax information declaration processing.
- Generation of the final settlement sheet by a click of a button.
4. Reimbursements
Employees can submit reimbursement claims online through our HR software in India. HRWorks facilitates conversation between employees and reimbursement authorising personnel. Employees can also view details such as reimbursement history, balance available for the year etc. The key features are as follows.
- Facility to configure heads of pay as claims and define the underlying workflow with regard to specifying the claims processing persons for each employee. Claim authorizations, whenever they happen, are automatically considered by the payroll engine.
- Employees receive alerts as soon as their reimbursement requests are approved or rejected.
- Facility to configure a vendor as a claims processor without the vendor having access to any payroll information.
5. Statutory deductions (Income tax, Provident fund etc.)
The payroll software in Chennai of HRWorks is supported by a statutory deductions engine which is driven by the relevant statutes for deduction calculations. The key features of our HR software in India are as follows.
- A complete library of built-in rules for tax and other statutory deductions.
- Ability to specify the relevant tax law and ESI sections for each head of pay and deduction.
- Facility to submit employee tax declarations and make the corresponding authorizations online.
- Facility to specify the tax related declaration cut-off date for monthly payroll run. Any tax declaration submission after the cut-off is automatically considered for the next payroll run.
- Facility to specify cut-off dates for year-end tax related declarations by employees.
- Generation of statutory forms and reports such as TDS challan, PF and ESI challans, PT report and report for Form 24Q, as and when required.
- Facility to override tax calculations done by HRWorks with your own numbers.
- Facility to enter your own values for perquisites, for tax calculation.
6. Leave and Attendance
The leave management software and attendance software in our HR software in India contain the following key features.
- Facility to receive attendance data from a variety of third-party systems – Biometric, swipe cards, etc. by way of an API.
- Automated leave balance accrual for casual leave, sick leave, earned leave etc. on the basis of your organization’s leave policy.
- Login IDs to each employee in your organization for employee self-service.
- Online submission of leave application by employees and approval of the same by managers.
- Facility to maintain holiday schedule and work schedule for each employee in your organization.
- Facility to approve attendance data such as overtime and holiday working by managers prior to transmission of the same for pay calculation (e.g. overtime pay).
- Facility to display leave balances and employee leave calendar online.
- Facility to create reports for reporting attendance and leave data
7. Online helpdesk facility
The helpdesk facility enables users to record their queries on a variety of user defined subject items and helpdesk personnel to provide support in response to such queries. The key features of our HR software in India are as follows.
- Facility to create unlimited category (say, HR) and sub-category types (say, pay-related) under which tickets may be posted.
- Facility to create forms with custom fields for users to raise queries.
- Creation of as many “query processing groups” as required and assignment of personnel to one or more query processing groups.
- Submission of file attachments as part of query submission.
- Identification and tracking of queries using system generated ticket IDs.
8. Employee letters
A variety of documents pertaining to employees (appointment letter, promotion/pay hike letter, service certificate, and employee address proof certificate, etc.) can be generated online. The key features are as follows:
- Facility to create company’s letterhead on our HR software in India by uploading the letterhead design.
- Facility to use customized stylesheets for document design.
- Creation of letters/documents for one employee or many employees at a time by way of a document generation process. Letters/documents are generated in the PDF format.
- Attachment of QR code to each document published, for document authentication. This ensures that communication from your organization does not get forged.
9. Online document storage facility
The cloud storage facility enables users to store documents (such as resume, passport copy, appraisal forms etc.) pertaining to employees, in our HR software in India. The key features are as follows.
- Upload of document copies by employees and approval by HR managers.
- Access control at the document level – for e.g., some documents may be viewed by employees while some may be viewed only by HR managers.
- Version control of uploaded documents.
- Separate folder for each employee in the organization.
- Creation of sub-folders at the employee-level.
10. Custom workflows
Our HR software in India enables creation of custom workflows for specific objectives. The key features are as follows.
- Specification of tasks and process participants from across departments.
- Creation of custom forms for process requests and approvals.
- Creation of business rules as per the business policies of the organization.
- Automated alerts for process participants.
- Reports to track the status of processes
We are proud to say that HRWorks is one of the top HR software in India. Ready to transform your HR processes? Let’s connect and show you how we can make managing your workforce simpler, smarter, and more efficient!